Abidjan, Côte d'Ivoire · Full-time · 2+ years

Executive Assistant & Office Manager

At least two years' experience. Organisation of the firm, administration, invoicing, client reception, support to the partners.

Applications close 8 September 2026.

Responsibilities

Manage the partners' diaries end to end — scheduling client meetings, coordinating with Calendly-booked consultations, and protecting time for matter work against the inevitable pressure of ad hoc requests.
Run the firm's day-to-day logistics: office supplies, vendor relationships, meeting-room preparation for client visits, and the small operational details that a premium client experience depends on.
Own client invoicing from engagement letter to payment: preparing invoices, tracking receivables, following up professionally on overdue accounts, and maintaining clean records for the firm's own accounting.
Manage supplier relations and routine procurement, negotiating terms where appropriate and keeping the firm's vendor base organised and cost-disciplined.
Provide the first point of client contact at the office: greeting visitors, preparing meeting rooms and client files in advance, and ensuring every in-person interaction reflects the standard the firm holds itself to.
Prepare and organise client files and matter documentation in support of the partners and associates, including for board meetings, closings and audits.
Support recruitment logistics — scheduling interviews, coordinating with shortlisted candidates — and the onboarding of new joiners into the firm's administrative systems.

Bachelor's degree in executive assistance, business administration or a related field.
At least two years' experience in a comparable role within a professional-services firm, a corporate office or an equivalent client-facing environment.
Professional-standard English and French, both written and spoken — this role is often a client's first point of contact with the firm.
Command of standard office tools (Microsoft 365 or equivalent) and comfort learning the firm's invoicing and scheduling systems.
Discretion above the ordinary standard: this role sees client names, matter subject-lines and partner diaries, all of which fall within the firm's confidentiality obligations.
A calm, organised disposition under the interruption-heavy rhythm of a partner-facing role, and genuine attentiveness to the details that make a client's visit to the office feel considered.
Autonomy and initiative — the role is expected to anticipate needs, not only to execute instructions.

Posted 28 August 2026. Praxis Advisory FWA is an equal-opportunity employer.